You were elected, handed a password spreadsheet, and told "good luck." HOA Base gives volunteer boards a real operating system — dues, communication, governance, and records all in one place — so when your term ends, the next treasurer inherits a working system, not a cleanup project.
Get a personalized walkthrough for your self-managed community.
Free setup and onboarding included. No credit card required.
Sound Familiar?
The last board left behind a mix of spreadsheets, a Gmail login nobody can find, and a binder labeled "HOA." Every volunteer board inherits some version of this. If any of it sounds familiar, there's a better way.
Mailing invoices, tracking checks, and sending reminder emails one by one. Some homeowners are months behind and there's no easy way to follow up.
Financial records in one spreadsheet, homeowner info in another, violation logs in a third. Nothing is connected and things slip through the cracks.
Important announcements get buried in inboxes. Residents complain they weren't informed, and you have no way to know who actually saw the message.
CC&R violations get documented on sticky notes or forgotten entirely. Without a proper system, enforcement feels arbitrary and creates friction with homeowners.
Residents report issues via text, email, and phone calls to different board members. Tracking who reported what and whether it was resolved is nearly impossible.
Hiring a property management company can cost $10,000 or more per year. For many communities, that's money better spent on actual improvements.
The Solution
HOA Base replaces the personal Gmail accounts, shared spreadsheets, and paper notices with a single operating system built for volunteer boards — and designed so nothing walks out the door when a term ends.
Automate invoicing and let homeowners pay dues online via ACH, credit card, or eCheck. Automated reminders reduce late payments without you lifting a finger.
Real-time dashboards and board-ready financial reports. Track income, expenses, and outstanding balances without wrestling with spreadsheets.
Send announcements via email, SMS, and in-app notifications. Track who opened what. Keep your entire community on the same page.
Document CC&R violations, send automated notice letters, and track resolution from start to finish. Fair, consistent, and well-documented enforcement.
Residents submit requests through the portal. Assign work orders, track progress, and schedule preventive maintenance — all in one place.
Store CC&Rs, bylaws, meeting minutes, and financial records securely in the cloud. Residents can access community documents anytime from their portal.
Before & After
Dues Collection
The biggest pain point for self-managed HOAs is collecting dues. HOA Base automates the entire process — from invoice generation to payment reminders to receipt tracking — so you can stop spending weekends stuffing envelopes.
Payment Overview
This MonthCommunication
Self-managed HOAs struggle to keep residents informed. HOA Base gives you email, SMS, and in-app notifications in one place — plus a resident portal where homeowners can find everything they need without calling you.
Recent Announcements
Pool closing early for maintenance
72 residents · 61 opened
Annual board meeting — May 1st at 7pm
72 residents · 18 RSVPs
Q1 financial summary posted
Violation Management
Violation enforcement is one of the toughest jobs for a volunteer board. HOA Base makes it easier with a documented process, automated notice letters, and a complete audit trail that protects your board from disputes.
Active Violations
Unapproved fence modification
Unit 8B - First notice sent Mar 28
Lawn maintenance overdue
Unit 15A - Second notice sent Apr 1
Exterior paint color unapproved
Unit 22C - Resolved Apr 3
Cost Comparison
A typical property management company charges $10 - $20 per unit per month, plus fees. Here's what that looks like for a 100-unit community.
100-unit community, typical fees
100-unit community, everything included
That's a savings of over $18,000 per year — money your community can spend on actual improvements.
How it works
01
We'll walk you through the platform and show you how HOA Base works for a self-managed community like yours. Bring your questions — we'll answer all of them.
02
Our team imports your homeowner directory, financial records, and documents. We configure the platform for your community — at no extra cost.
03
Invite your board members and residents. Start collecting dues online, sending announcements, and tracking everything in one place.
Why HOA Base
Most HOA software is pitched to staff at property management companies. HOA Base is built for the unpaid treasurer doing the books on nights and weekends — and for the one who'll take over from them.
No training required. If you can use email, you can use HOA Base. We designed every screen for people who don't have time to learn complex software.
Plans start at $49/month. Every price is public on our pricing page — no demo wall, no "talk to sales," no quotes that change. Show it at the next board meeting before scheduling anything.
Our team handles the migration. We'll import your data, configure your community, and train your board — all at no extra cost.
Encrypted storage, daily backups, and full export of owner records, financials, and documents any time. If the association ever decides to leave, nothing is held hostage — that should be standard in this industry, and isn't.
Decisions, minutes, vendor history, and financial records stay in one place across every election. The new treasurer logs in on day one and sees the full record — no six-month archaeology project.
Questions? Our support team is here to help. No chatbots, no ticket queues — just people who understand HOA management and respond quickly.
FAQ
Self-managed HOA software is a platform that gives volunteer board members all the tools they need to run their homeowners association without hiring a professional property management company. It typically includes online dues collection, financial reporting, resident communication, maintenance tracking, violation management, and document storage — everything a management company would handle, but in software form that your board controls directly.
Absolutely. Thousands of HOAs across the country operate successfully without a management company. The key is having the right tools. Self-managed HOA software like HOA Base automates the time-consuming administrative tasks — collecting dues, sending notices, tracking requests — that would otherwise require a dedicated staff member or management company. With the right software, a volunteer board can manage a community just as effectively at a fraction of the cost.
HOA Base plans start at just $49 per month for communities up to 25 units, with pricing based on community size. Every plan includes all features — there's no feature gating or hidden fees. Compare that to a typical management company that charges $10-$20 per unit per month plus additional fees, and the savings are significant. See our full pricing page for details.
Yes — that's exactly who we built it for. HOA Base is designed for volunteer board members who may not be tech-savvy. The interface is clean and intuitive, with guided workflows that walk you through common tasks. If you can send an email, you can use HOA Base. And if you ever get stuck, our support team is always available to help.
At minimum, self-managed HOA software should include: online dues collection with automated invoicing, financial reporting and accounting, resident communication tools (email, SMS, portal), maintenance request tracking, violation management, and secure document storage. HOA Base includes all of these plus community voting, event management, vendor coordination, and a self-service resident portal where homeowners can pay dues, submit requests, and access documents.
Transitioning from a management company to self-management is a common move, and HOA Base makes it straightforward. First, review your management contract for termination terms. Then, book a demo with us and we'll help you plan the transition. Our team will import your homeowner data, financial records, and documents from your current provider. Most communities are fully transitioned within a couple of weeks, with zero downtime in operations.
Yes. HOA Base supports online payments via ACH, credit card, and eCheck. Homeowners can pay through the resident portal, set up autopay for recurring dues, and view their payment history. Automated invoicing and late payment reminders are included, so your board doesn't have to chase anyone for payments.
Yes. HOA Base offers a free 14-day trial with full access to all features. No credit card required. This gives your board time to explore the platform, set up your community, and see firsthand how self-managed HOA software can simplify your operations. If you need more time, just reach out and we'll extend your trial.
Pricing is public — check it first. If the numbers work, book a walkthrough and we'll show you exactly how HOA Base runs a community like yours. No pressure, no sales call gauntlet.