Only what your board needs. Nothing it does not.
HOA Base gives smaller communities a simpler way to collect dues, organize records, share homeowner documents, and stay on top of board responsibilities with transparent pricing, fast onboarding, and a built-in copilot for the work.
Public pricing
See the price up front instead of chasing a quote.
Fast onboarding
Get owners, balances, and documents into the system in days, not months.
Board copilot
Guidance and shared context help the board know what comes next.
Walk through the essentials
See how HOA Base fits the way your community actually runs.
Typical rollout
Days, not months
Pricing
Public and transparent
Setup
Only the workflows you need
Guidance
A copilot for the board
Finance view
Dues, balances, collections, and board reporting without the bookkeeping maze.
Board guidance
Responsibilities, next steps, and records stay visible even when volunteers change.
Transparent pricing
Know the cost before you sit through a sales process.
Pricing is public, straightforward, and built so a board can review it together without chasing a rep just to get a number.
Only what you need
A simpler platform for communities that do not need enterprise sprawl.
Smaller HOAs and condos can focus on dues, homeowner communication, documents, and board operations without paying for a giant feature stack they will never use.
Board copilot
Software that helps the board know what to do next.
HOA Base keeps records organized and also guides volunteer leaders on what matters now, what is due next, and why each responsibility matters.
Why boards switch
Boards are tired of buying complexity just to solve basic operations.
The market is full of opaque pricing, oversized feature sets, and slow implementations. Smaller communities usually need a clean system for dues, documents, homeowner communication, and board follow-through, not a bloated platform.
Pricing is hidden behind a sales gauntlet
Boards waste time trying to understand what a system costs before they even know if it fits their community.
Feature bloat makes simple communities feel complicated
A smaller condo should not have to buy, learn, and maintain an oversized platform just to collect dues and stay organized.
Onboarding drags when it should be straightforward
Too many implementations treat a small self-managed association like an enterprise rollout instead of getting the essentials live quickly.
The platform
A simpler operating system for communities doing the work themselves.
HOA Base is designed for durable operations without needless sprawl. Finance, homeowner communication, and board workflow stay clear over time so the association does not have to rebuild its process every time volunteers change.
Finance first
Dues, balances, and board reporting for self-managed communities.
For smaller condos and HOAs, collecting dues and keeping the books straight is most of the job. HOA Base keeps those core workflows clear without turning finance into a second full-time role.
- +Recurring assessments and payment tracking without spreadsheet gymnastics.
- +Resident-facing balance history that cuts down on payment confusion.
- +Board-ready reporting the next treasurer can understand immediately.
Monthly overview
Association finance
Current month
Collected
$48,250
Outstanding
$3,400
Reserve transfer
$8,000
Collections overview
A clear month-to-date view for the board
89% collected
Homeowner portal
Payments, documents, and updates
Simple by design
April dues statement
Owners can review balance and pay online
Reserve study summary
Shared in the resident document library
Annual meeting notice
Posted for homeowners and board reference
Resident self-service
Pay dues, download documents, and stay informed without emailing the treasurer.
Simple permissions
The board controls exactly what homeowners can see without maintaining a file maze.
Resident hub
One homeowner experience for payments, documents, and updates.
Residents get a simple portal for dues, notices, and shared records while the board gets fewer repetitive emails and fewer missing-file fire drills.
- +Share only the folders and documents homeowners should actually see.
- +Give owners one place to pay, download, and stay informed.
- +Keep requests, notices, and account history attached to the community record.
Board copilot
Guidance that helps volunteer boards stay on top of the job.
HOA Base does more than store information. It helps board members understand what needs attention, what is due next, and how current work connects to prior decisions.
- +Meeting prep, follow-up, and decision history tied together in one workflow.
- +Context for new board members so they know what they inherited and why.
- +A running operational guide instead of a digital filing cabinet full of unlabeled history.
Board copilot
Responsibilities and context
This month
Next responsibilities
- Review month-end dues reportReady
- Send annual meeting noticeDue this week
- Confirm reserve transferUpcoming
Why it matters
Decision history with context
Collection reminder cadence updated
Reasoning, timing, and board approval stay attached to the operating record.
Reserve study summary published
Homeowner-facing document access and board notes stay linked in one place.
Who it is for
Built for communities that want clarity, not software sprawl.
The product is opinionated about clarity, transparency, and less volunteer heroics. It is a strong fit anywhere a community needs the essentials done well and the board needs help staying organized.
Best fit
Volunteer boards
You inherited real responsibility with limited time. HOA Base gives the board structure, reminders, and shared context without adding enterprise complexity.
Best fit
Smaller condos
If your community mostly needs clean dues collection, organized records, and a reliable homeowner portal, HOA Base stays focused on those essentials.
Best fit
Self-managed HOAs
When the board is acting as the management company, HOA Base becomes the operating layer that keeps finances, records, and responsibilities under control.
Implementation
Fast onboarding without the enterprise slog.
Most boards start from the same place: spreadsheets, PDFs, email threads, paper files, and the memory of whoever has been carrying the work. The rollout is built to meet you there, simplify quickly, and keep the history that matters.
Import the essentials first
Owner rosters, balances, dues settings, and documents come in from the spreadsheets, PDFs, and tools you already have.
Turn on only the workflows you need
Start with the core jobs like dues, homeowner access, documents, and board routines instead of dragging through a giant implementation.
Go live with guidance built in
The board gets a working system plus a copilot layer that helps members stay organized, informed, and on top of responsibilities from day one.
Frequently asked questions
Questions volunteer boards actually ask.
It replaces the mix of spreadsheets, personal inboxes, PDFs, ad hoc payment collection, and scattered files that usually hold a small community together. HOA Base gives the association one operating system for dues, documents, homeowner communication, and board workflow.
No. The product is intentionally positioned for communities that need the essentials done well without paying for a huge platform. Smaller associations often need simple dues collection, organized records, and better board coordination more than anything else.
Much faster than a traditional enterprise-style rollout because we focus on the essential workflows first. Most smaller communities need owners, balances, dues, documents, and homeowner access set up quickly, not months of configuration.
HOA Base is meant to help volunteer leaders stay on top of responsibilities, not just store data. It gives the board shared context, visible next steps, decision history, and guidance so members understand what to do, when to do it, and why it matters.
Yes. Residents get a portal for payments, account history, documents, notices, and requests. The board gets fewer repetitive emails and homeowners get a clearer place to find what they need.
No. Pricing is public on the /pricing page. You can review it with the full board before talking to anyone.
Yes. We help import owner data, balances, documents, and recurring processes so the association can get set up quickly without losing the context it has already built.
Next step
Give your board a simpler system and a better guide.
Walk through dues, documents, homeowner communication, and board responsibilities using the way your association runs today. Pricing is public, migration help is included, and the goal is straightforward: only what you need, plus guidance that keeps the board on track.